Karesmart Clinic Management Solution
Benefits
Patient Management
Patient Registration
Experience the paperless & effortless patient registration caliber of our tool that records every single detail of your patients such as their name, age, demographics, photo, etc. The tool generates UHID and delivers a Patient ID Card. Tracking the type of visits, past visits, and self/referred-by are now simplified.
Convenient Scheduling
The tool is incorporated with an online facility for the patients to schedule, reschedule, and even cancel appointments based on their convenience and doctor’s availability. Even doctors can schedule by themselves in the event of direct patients.
Smart Patient Queue
You are losing the competition if you lack the whole unique idea behind managing the queue! Our tool ensures that you get amplified revenues by smartly optimizing the queue to reduce waiting time and improve the efficiency and utilization of the doctor’s capacity.
Visit Management
Dedicated Care
Once the registered patient is in your clinical premises, our tool helps you to allocate a dedicated care team for the patients to do an evaluation. The data from evaluation is then fed into the tool which is directly accessible to the designated doctors and relevant departments in the system. The tool also says who added the data in the tool, thus making it easier to reach out in case of further data requirement.
Health History
Understanding the history of a patient is very important to arrive at a medication that works. The tool lets you capture the below;
- Medical History
- Family History
- Surgical History
- Social History
- Menstrual history
Each of these comes with predefined checkboxes to capture the right and valuable information such as whether there was a C-Section done, the Smoking Status, etc. For whichever is applicable, the required data can be recorded in the tool thus improving the efficiency of consultation.
Diagnosis
The designated doctor can perform the diagnosis after studying the feeds from the care team populated in the tool. The diagnosed ailments are by default recorded in compliance with ICD 10. Medications can be added along with the Sig Code in the tool. Further procedures such as CPT and HCPCS, Lab Tests, and Radiology can also be prescribed to the patient through the tool at ease.
Medical Note
The doctor gets the option to add notes in the tool regarding the patient at consultation based on the discussions, examinations, history, and much more but not limited to these. The tool gives a text field where the desired information can be logged and saved. The doctor can also go through the historic data during patient revisits thus giving a better clarity of the consultation.
Consultation Summary
Once the medical journey has been completed for the patients after meeting their health objectives, they can be signed off from the tool. All the data as part of the journey is recorded in the tool which can be printed and shared with the patient as a qualitative Visit Summary Report.
Patient Evaluation
The tool enlists the patient’s Vitals, Allergies, and data from Physical Examination with granularity. These data are added in individual predefined & customizable templates that can be printed.
- Vitals: The tool includes fields for recording the patients’ Temperature, Blood Pressure, Pulse, Height, and Weight. You can choose your preferred metrics in the tool such is in terms of kilos or pounds, etc. BMI is calculated automatically.
- Allergies: The tool already has a set of common allergies under categories such as Food, Medication, and Environment. You can even note the reactions related to the allergies.
- Physical Exam: For each of the parts of the human body, we have added sections in terms of departments to record the examined data. For instance, for Eye Examination, the tool lets you capture the data of the left eye or the right eye or both in terms of spherical or cylindrical axes. You can also further add any description with respect to the examination.
Procedure Management
The tool comes integrated with the support for Current Procedural Terminology (CPT) and Healthcare Common Procedure Coding System (HCPCS) codes. These medical code sets let you report diagnostics procedures to the related parties. You can choose the prescribed procedure from the already existing list of procedures, add the required quantity, and record it in the tool. Printing the same is supported.
Document Management
If the patients have reports and other medical data taken from elsewhere or any other valuable information, they can also be added to the tool. And it can be done as seamlessly with a drag and drop. The document type, title, and further notes can be added along with it.
Lab Management
Setting Up
You get the complete privilege to set up and customize your Departments, (Tests, Test Packages) with charges, Turnaround time (TAT), and Report Templates as per each of your lab’s competence.
Order Placement
Orders can be placed and tracked in the tool until the successful closure of the sample collection, testing, report generation, and payments.
Barcode Integration
With our integrated Barcode feature, it enables you to have Barcodes for each of the test specimens. You get complete control over storing and tracking the specimens.
Abnormality Alert
In case if the result of a specific test exceeds the Normal Range, it is highlighted in the report in RED thus making it vivid for the patient to give more attention to it. For instance, if the HDL exceeds the normal range of 80 mg/dl for men, it gets highlighted.
SMS/Email Integration
Once the tests are completed, the tool’s built-in automation feature sends an automated Test Result Completion status alert to your patients, and the Test Results are automatically emailed as PDF to patients for downloading.
Due Tracker
You never have to worry again about losing track of the inflow of tests. You get the option to prioritize based on Due Dates and get it done the right way at the right time.
Export & Print
Once the test results are available, it can be either exported as PDF based on specific tests or as per department or can also be printed for a direct physical copy to patients or for maintaining offline records.
BOG Coding
To track the progress of sample collection, we have designed a special color-coding sequence such as Blue, Orange, and Green (BOG). Blue represents “Not Started”, Orange represents “In Progress”, and Green represents “Successful Completion.”
Pharmacy Management
Dispensary Management
Anonymous Patient Processing
For the patients who are not in the system (external), you get the option to either add them into the system or process separately as anonymous patients. The drugs can be dispensed as similar to the Outpatient process.
Print Prescription
The tool comes with multiple features when it comes to printing. On a broader note, the tool supports Internal and External Pharmacy Print, Multilingual Language Support, Customizable/Invoice Print, and not limited to these.
BOGGy Coding
For each of the status, we have embedded a color-coding sequence; for instance, the payment status turns Blue when paid and turns Grey when unpaid. Also, the pharmacy dispense status turns Orange for pending and Green when dispensed.
Request Handler
All the initiated medication requests received from Outpatients or Doctors are listed in a single window. You can either accept or reject depending on the availability of drugs.
Dispense Handler
Once the requests are accepted, the tool lets you dispense the drugs in FIFO fashion after payments are done. The expiry dates and sig codes as recommended by the doctor can also be printed in Tamil along with the billing information. While dispensing, the tool gives you an alert if the inventory is low, thus giving you the time to reorder in advance.
Inventory Management
Manage Vendors
Our vendor deck allows you to register the drug suppliers in detail and is safely stored in a dedicated database. You can view the complete list along with status in a simplistic table and can also search, edit, or remove the vendors at ease.
Manage Stocks
Keep the stock updated across your Main and Sub-pharmacies with auto-reorder and get it synced in real-time. Keep track of your pending stocks and never worry about running out of stock anymore. Our tool comes equipped with GRN integration.
Manage Purchase & Returns
You can conveniently place a purchase order or a return order to your preferred vendor and monitor the status from the draft till completion. Generating invoices with GST has been made simpler with KPMS.
Manage Drugs
Those umpteen lists of drugs need to be added and sorted in such a way to easily manage depending on availability. Our tool makes it possible where you can view the status, manage based on drug type, and with HSN integration.
Manage Expiry
It is highly mandatory to keep track of the drugs and supplies that are both expired and is approaching expiry so that you can timely return it. Our Auto-expiry feature lets you highlight the expired items and places auto-refill orders with the vendor.
Radiology Management
Setup & Customizations
Depending on your bandwidth and infrastructure, you can set up or customize how you want to handle the radiology process and put it in motion for a hiccup-free execution.
Radiology Order
The radiology orders can be placed either directly by the doctors or by anonymous patients through referral. The tool lets you track the orders and manage the queue based on FIFO and as per the availability.
Notifications & Results
The tool comes with SMS & Email integration which sends automated messages and emails to the patients regarding the status of the radiology results. Once the result is available, the tool lets you send a link to the patients from where they can download the report.
Device Integration
The tool natively supports the integration with MRI and X-ray devices. The tool lets you view the images and results taken by the devices inferring health status.
DICOM Compliance
The medical imaging reports inherently complies with the DICOM (Digital Imaging and Communications in Medicine) standard. The provision to download the DICOM images is also enabled.
BOG Coding
BOG coding is a color-coding that visually represents the current status of the radiology order in the tool for easy monitoring and processing. Blue denotes “Not Started”, Orange for “In Progress”, and Green for “Successful Completion.”
Insurance Setup & Tracker
Our Insurance Tracker is like a miniature CRM which helps you to set up and keep track of the Insurance claims and follow the same with the concerned person at communicated intervals, thus eliminating the progress barriers.
Billing and Payments
Bill Tracker & GST Integration
Whether Billed or Unbilled or Outstanding, get it displayed upfront in the tool and manage everything at ease. The tool comes with a seamless tax handler with GST integration, making it easy to handle taxes. Consolidated billing can also be generated.
Advance & Discount Tracker
Providing discounts to patients maybe for a special occasion or any special reasons, it can be made possible in our simplistic tool. Managing advance payments can also be tracked and stored securely.
Payments & Refund Tracker
Never let loose of that missing payment again or that unaccounted refund transaction. Doesn’t matter if the transaction is done through Cash, Card, or Cheque, we have got it all covered. The tool supports Partial Payments like a piece of cake! And lets you track it and close the balance in the future.
Referrals Tracker
For those patients who approach you by referrals can also be easily populated and tracked in the tool.
Analytics & Reporting
Branch-specific Tracking
Keep track of the day to day progress made across your branches from a single window with respect to the count of transactions, stock availability, etc.
Visit Type Tracking
Track visits in terms of “Self” or “Referred by Doctor” or “Doctor Prescriptions” and view it populated in informative graphical representations.
Revenue vs. Profit Reporting
Monitoring the cash inflows and outflows from your clinics, pharmacies, and labs across locations are now enabled within our tool. Also, find out the total revenues and profits generated by doctors and mode of payment by Cash, Cheque, or Card,
Outstanding Balance Report
The outstanding balance report gives you a complete picture from a Patient and Insurance perspective. It lets you track the aging of the outstanding payments as well, thus giving you an ease of monitoring.
Automated Notifications
The patients get automated SMS and Email notifications of the reports once they are made available by the respective departments. It can also be printed on demand. Our reports comply with the Clinical Establishment Act.
Tax Reporting
Get GST reports for every applicable transaction and monitor the overall taxes effortlessly. Our transparent features never let you slip off any invoices.
Sales Reporting
Whatever the type of sale is, you can be sure that you can track it. Even the sales returned and the refund for the same is seamlessly captured for your purview.
Demand vs. Supply Reporting
Monitor a fast-moving drug? Got a batch of drugs that are approaching expiry? Is a specific test if of high demand? We have already thought about it and have integrated methods to help you fill the gaps.
Patient Check-in/Checkout
Manage the Check-In and Check-Out of Outpatients and the handling of Scheduled Patients in the dashboard. Scheduling can be tracked from Yesterday, Today, and Tomorrow. If a signed-up patient does not show up on the date of appointment, it can be tracked and a Pending Note can be added in the tool. Even no responses can be tracked!
Dashboard Management
The system’s dashboard brings all the essentials to a single place thus giving you the upper hand in monitoring all the operations seamlessly.
Doctor Availability Tracker
It does not matter how many doctors you have and how many of them would be available on a specific day or shift, the tool’s dashboard lets you keep track of their availability. With this info, you can guide the patients in selecting the available doctor rather than keeping them on hold.
Patient Pinning
Doctors get an intuitive option to pin their preferred patients. The reason can be anything but it is added for the ease of use. For instance, let’s say a patient might have to visit the lab in between a consultation so that the doctor can pin him and accept him once back.
Drug Tracker
Running short of drug supplies and you have placed a reorder for the same? Need an easier way for tracking the same? The tool lets you track the drug reorders right from the dashboard and you’d know what and when it’s coming your way.
App Settings & Customizations
Security Management
The system admin can manage the security features of the tool by deciding which users can access a specific page or facility. You can also add and revoke access to users anytime directly from the tool.
Data Management
Manage the data and the flow of information of your applicable procedures, allergies recorded, and the services (charges) offered by you. You can decide where to store them and keep them confidential.
Template Management
The tool comes with predefined templates for all that’s made possible with the tool. You get the complete privilege to customize the templates as per need. Templates can be updated for emails, physical examination, SMS, patient card, invoices, lab orders & results, discharge summary, barcodes, receipts, prescriptions, vital records, sales return, radiology reports, printing, etc.
Other Comprehensive Features
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Pharmacy
Karesmart Pharmacy Management solution is designed for the end to end need of Pharmacy.
Lab
Karesmart Lab Management solution is designed for the end to end need of lab.
Telehealth
Karesmart Telehealth solution is designed to connect with patients through online.
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Contact Us
No.43, Plot No 892, Munusamy Salai,
West KK Nagar,
Chennai – 600078
Phone: (+91) 93449 17742
Email: support@karesmart.com